NAME:

POST:	SITE MANAGER:	(Full-time, 36 hours per week)

ACCOUNTABLE TO:	ROB BROWN, HEADTEACHER

RESPONSIBLE FOR:

Under the direction of the Headteacher, the Site Manager will be responsible for the security of the premises and it’s contents (including the operation of fire and burglar alarms and key holder responsibilities), lighting, heating and cleaning of premises (including maintenance and operation of plant); porterage and handyperson duties; minor repairs as and when required; termly audit of risk assessment of buildings, premises and grounds, and for reporting any relevant issues to the Governors; managing cleaners sickness, annual leave and relevant cover; general maintenance of the school grounds, including termly risk assessment; competitive tendering for any grounds/premises related costs; to be responsible for the Building Plan and relevant section of the School Improvement Plan; and other duties arising from the use of the premises, or any other reasonable requests from the Headteacher.

The Site Manager will supervise the Caretaker and Cleaning staff who work in total not less than 36 hours per week and not more than 100 hours per week (based on a normal working week of 36 hours) and which may encompass normal administrative processes.

SUMMARY OF MAIN DUTIES:

Security of Premises:

Ensuring that the agreed school safeguarding procedures are followed with regard to the safety of the people on site and the security of the building.

Carrying out security procedures for school buildings and grounds.

Walking around buildings checking that premises have not been disturbed.

Switching lights on / off as required.

Checking and securing windows and internal doors.

Switching on / off appropriate alarm systems.

Locking / unlocking school gates and external entrance doors.

Preventing trespass on school premises and grounds.

Ensuring unauthorised parking of vehicles does not occur.

Carrying out recognised procedures in the event of fire, flood, breaking and entering, accident or major damage.

Providing access to school in the event of emergency situations.

Dealing with enquiries from teaching staff, students & children, parents, and Trust Staff

Lighting and Heating of Premises

Checking and replacing electrical light bulbs or tubes which are in a position where safe access is available (see Education Codes of Practice).

Operating the heating plant so that the required temperatures are maintained in the school premises, and that adequate supply of hot water is available.

Carrying out frost prevention procedures as instructed.

Carrying out routine inspection and maintenance procedures on ancillary equipment such as checking automatic pumps in areas subject to flooding.

Ensure that adequate supplies of fuel are maintained at all times.

Cleaning out fan heaters annually (it is acceptable practice for corridor and non-class use areas, such as the Staff Room and Resource Room, to be cleaned during school hours.

Ensuring that all maintenance carried out on the premises is subject to best value, and that quotes and tendering procedures are followed in accordance with the Trust finance regulations.

Cleaning of Premises

Cleaning materials must be issued to Cleaners solely by the Site Manager/Caretaker and all instructions on usage of all materials strictly adhered to because of risk to persons or property.

To manage all aspects of cleaning within school, including staffing, ensuring that the school premises and furnishings are cleaned to a high standard

The Site Manager will be responsible for cleaning allocated areas of the school.

Toilets to be visited at various times of the day, particularly after breaks, to see that cisterns and automatic flushes are in working order and to lay down disinfectant where necessary.

Drawing soap, toilet rolls, paper towels and any other associated consumable items from stock cupboard and distributing to WCs or Reception Area, where necessary

Walking around play areas and drives daily, picking up paper and litter etc from all areas including paths, flower beds and grassed areas.

Sweeping up excess dirt from patios and hard surfaces; cleaning leaves during the Autumn period; ensuring that all drains, gullies and grids are kept free flowing and clean, including cleaning blockages.

To apply rock salt in frosty weather to main pathways, entrances and carpark.

Ensuring that the dustbin points are clear, emptying litter and keeping clean and distributing bins as required.

To be responsible for the cleaning budget and for ordering sufficient goods under school procedures, maintaining best value approach at all times.

To be responsible for reporting cleaners absence to the school office

Porterage

Taking delivery of stores, materials and other goods received by the school and storing them as instructed.

Dispatching laundry, goods, materials etc, from the school.

Laying out and stacking furniture as required.

Collecting and transporting milk/orange/fruit.

Putting up/taking down the school flag each day.

Any other porterage duties as requested by the Headteacher

Safety at Work

Ensuring that all caretaking and cleaning staff are aware of the existence and contents of the Education Health and Safety at Work Codes of Practice.

Ensuring that all amendments and additions to the Codes of Practice are distributed to and read by the staff.

Ensuring that all cleaning and caretaking activities are carried out in the safe manner described in the Codes of Practice.

Complying with all procedures required by the Trust H&S Advisors,

Ensuring that all cleaning equipment is in a safe working condition.

Undertake regular daily, weekly and termly safety checks in accordance with school procedures.

Major and Minor Repairs

The Site Manager must draw attention to the appropriate authorities through the Headteacher, to any repairs or maintenance work required at the school.

The Site Manager is responsible for reporting to the Governors any repairs required / taken place on the premises, and the costs involved.

The Site Manager is responsible for co-ordinating any repairs, obtaining best value for the school, and obtaining quotes and tenders as per the school’s Financial Procedures.

The Site Manager is responsible for managing the Repairs & Maintenance budget within the school in co-ordination with the Headteacher.

The Site Manager will carry out any minor repairs within their ability, training and Health & Safety constraints.

Staff Training and Supervision

The Site Manager must be responsible for the distribution of work rotas for all his/her Caretaking and Cleaning staff and instructing them in all aspects of work and cleaning methods.

The Site Manager is responsible for instructing appropriately the school cleaning staff, either individually or in groups, in the correct use of cleaning materials and machinery in accordance with the Local Authority’s practices and with particular reference to safe working.

Carrying out normal managerial duties, eg maintaining a good working atmosphere and encouraging team spirit; ensuring good timekeeping, dealing with individual and group grievances and problems, and seeing that work is done correctly and promptly.

Responsibility for ensuring that weekly/monthly time-sheets are completed by staff as and when as required and any changes to hours, shifts or leave are reported to the School Office.

Responsibility for completing forms for requisition of stores and booking minor repairs.

Grounds Maintenance

The Site Manager is responsible for managing the grounds maintenance budget in co-ordination with the Headteacher.

The Site Manager is responsible for any orders, quotes, tenders and works by outside agencies/contractors for grounds maintenance. He/she must maintain best value at all times and work in accordance with the school’s financial values and procedures.

The Site Manager is responsible for reporting to the Governors any issues relating to Grounds Maintenance.

Reporting

The Site Manager will be responsible for all aspects of reporting in relation to Grounds Maintenance, Cleaning and Repairs & Maintenance.

He/she is to write and update the relevant sections of the School Improvement Plan in co-ordination with the Headteacher.

Signed…………………………………………	(Post Holder)

Signed…………………………………………	(Headteacher)

Date……………………………………………

THIS JOB DESCRIPTION MAY BE REVIEWED AT THE END OF THE ACADEMIC YEAR OR EARLIER IF NECESSARY. IN ADDITION, IT MAY BE AMMENDED AT ANY TIME AFTER CONSULTATION WITH YOU.